Getting Started as an Invited Team Member

You're reading this because someone (a CMO or account owner) invited you to work inside one of their client minds in Armbrain. This guide covers what happens when you get that invite, how to sign in, and what you can and can't do based on the role you were given.

The Invite Email

You'll get an email titled "[Their name] invited you to Armbrain" from welcome@armbrain.io. It tells you:

• Who invited you and what role they gave you (Editor, VA, or Viewer) on a specific client mind.
• A link to Open Dashboard — this takes you to hq.armbrain.io.
• An instruction to sign in with your Google or Microsoft account, using the same email address the invite was sent to.

If you're brand new to Armbrain (no prior account), the email also includes an API key and a short Claude Desktop config snippet, so you can use Armbrain inside Claude Desktop in addition to the dashboard. Save the key — it's shown once and won't be emailed again.

If you already had an Armbrain account, there's no API key in the email — just the dashboard link and the OAuth sign-in instruction. Your existing login now also has access to the client mind you were just added to.

Signing In

1. Click Open Dashboard in the invite email (or go to hq.armbrain.io directly).
2. Sign in with Google or Microsoft, using the exact email address the invite was sent to. There's no separate password to set up.
3. Once signed in, you'll see the client mind(s) you've been granted access to.

If you got a new API key in the email and want to use Armbrain from Claude Desktop, add it to your Claude Desktop config (Settings > Developer > Edit Config):

{
  "mcpServers": {
    "armbrain": {
      "url": "https://api.armbrain.io/mcp",
      "headers": {
        "Authorization": "Bearer YOUR_API_KEY"
      }
    }
  }
}

What You Can Do, Based on Your Role

Armbrain has four roles. You were assigned one of these on the client mind you were added to — check the invite email or ask whoever added you.

You were invited as an Editor, VA, or Viewer (an owner is the account holder who invited you, not something you get invited into).

What you'll notice as a VA or Viewer: some memories won't show up in your searches. That's expected — anything the classifier flagged sensitive or cmo-only (compensation, terminations, medical/legal, contract dollar amounts, NDAs, and similar) is hidden from VAs and Viewers, even if you're the one who wrote it. Only the account owner and editors see everything.

If you're a VA: anything you store goes live immediately — there's no approval queue waiting on it. It's tagged with your role automatically, so the owner can find everything you've added with a single search.

If you're a Viewer: you can search and read what you have access to, but you can't store or edit memories.

Brand voice is always visible to everyone, regardless of role — you'll need it if you're writing copy.

Saved meeting briefs are owner-only and won't show up for any invited role.

Full role-by-role permissions (including what none of the non-owner roles can do, like managing team membership or exporting client data): see Team Sharing.

Common Questions

I can't see something I expect to see. Either you don't have access to that client mind, or the content is sensitivity-gated above your role. Ask the person who invited you — they can see everything and can tell you which it is.

Can I change my own role? No. Only the account owner can change a team member's role or remove access.

I have access to more than one client mind. Your role is set per client mind, not account-wide — you might be an Editor on one and a Viewer on another.

I lost access. If you were removed from a client mind, you'll lose access to it immediately, but nothing you contributed is deleted — your past contributions stay in place with your name attached.