Tip 59 of 72Habits, team and depth

Armbrain for Virtual Assistants

Help your VA run client follow-ups without asking what happened on the call.

A good VA spends a lot of time chasing context. What did the client decide? What did you promise? Who is Maya again? With Armbrain, your VA can ask instead of asking you.

Getting your VA set up

Your VA needs their own Armbrain seat, then you add them to the client minds they support with the VA role.
The VA role can read and add to the mind, but notes you mark private stay hidden from them.
What your VA adds is tagged as theirs, so you can review it later.

Where to start

Start with following up. It is the job where missing context costs the most. Your VA checks the open commitments for a client, drafts the follow-ups, and you approve them before anything goes out.

Read the VA guide to following up. Then try triaging and reviewing AI output.

Try it

Armbrain, what is still open for Harbor Dental Group, and who owns each item?
Armbrain, catch me up on Harbor Dental Group before I email their marketing lead.
Armbrain, show me what my VA added to the Harbor Dental Group mind this week.

Prompt of the day

Hand the week's work to your VA

Change these first:

CLIENTCOMPANY = Harbor Dental Group TEAMMATE = Sam Armbrain, help me hand off this week's work for CLIENTCOMPANY. 1. Switch to the CLIENTCOMPANY mind. 2. List every open commitment from our meetings in the last two weeks, with who made it and when it is due. 3. Suggest which ones TEAMMATE, my VA, can handle and which ones need me, with one line on why. 4. For each item for TEAMMATE, write a task with a clear title, a due date, and two or three lines of context from the mind: who the client contact is, what was agreed, and anything about the brand voice they should know. 5. Show me the tasks before you create them. After I confirm, create them and assign them to TEAMMATE. Do not send anything to the client. Show where each piece of context came from.

Why it works: It splits the work by who should do it and gives your VA the context with each task, so they can start without coming back to you with questions.

More prompts in the Prompt Library