Use Armbrain Business OS for quarterly planning, sprint tracking, agendas, issues, and L10 meetings.
Setting Up Business OS Cadence
Before using Business OS tools, configure the client's cadence:
"Set up Business OS cadence for Acme -- Q2 2026, Sprint 1, 6 sprints per quarter"This tells Armbrain the current quarter and sprint so that rocks, deliverables, and pacing assessments are automatically scoped to the right time period.
Rock Management
Rocks are quarterly goals in Business OS methodology.
Creating Rocks
"Start Q2 2026 for Acme with these rocks: Website Redesign, Content Engine, Brand Refresh"Or add one at a time:
"Add a rock for Acme: Launch partner portal, owned by Ben"Tracking Rock Status
"What are our rocks this quarter for Acme?"Returns all rocks with status, progress percentage, owner, and linked deliverable counts.
Updating Rock Status
"Update the partner portal rock to 45% complete"
"Mark the Website Redesign rock as at risk"Valid statuses: on_track, off_track, at_risk, complete, dropped.
Sprint Planning
Importing a Sprint Plan
Paste a CSV with your sprint breakdown:
"Import this sprint plan"
initiative_name,owner,quarterly_goal,sprint_number,deliverable,notes
Partner Portal,Ben,Launch by end of Q2,1,Wireframes complete,
Partner Portal,Ben,Launch by end of Q2,2,Backend API done,
Content Engine,Sarah,50 articles published,1,Editorial calendar,Armbrain also supports wide-format CSV (initiatives as rows, sprints as columns) and JSON format. It auto-detects the format.
Key behaviors:
- Maximum 100 initiatives per import
- Existing deliverables with matching initiative and sprint update with status preserved
- New deliverables are added
- Sprint end dates from wide-format CSV row 1 are stored for pacing calculations
Viewing the Sprint Plan
"Show me the sprint plan for Acme"Groups deliverables by initiative, highlights the current sprint, and shows rock links.
Updating Deliverable Status
"Mark the website redesign deliverable as complete"Fuzzy-matches on initiative name (case-insensitive substring). Valid statuses: not_started, in_progress, complete, blocked, cut.
Viewing Current Sprint
"What's due this sprint?"Returns current sprint deliverables based on sprint end dates or cadence.
Quarterly Pacing
"How are we pacing this quarter?"Assesses pacing across all rocks and deliverables. Shows:
- Rock status and progress against the quarter timeline
- Deliverable completion rates per sprint
- Behind-pace alerts for rocks that are falling behind
Agenda Management
"Add Q3 budget discussion to my next meeting agenda"Agenda items automatically appear in your next meeting prep. After discussing:
"Resolve the budget agenda item"You can also defer agenda items to a future meeting or mark them as ongoing.
Issue Tracking (IDS)
Business OS uses the Identify-Discuss-Solve (IDS) framework for issues.
Adding Issues
"Add an issue: Social media calendar keeps slipping"Solving Issues
"Solve the social media issue -- resolution: hired a dedicated social manager"Solving an issue can create an action item tracked through commitments.
Viewing Open Issues
"What are the open issues for Acme?"L10 Meeting Prep
"Prep my L10 for Acme"Generates a full Level 10 agenda following Business OS format:
- Segue (good news)
- Scorecard review
- Rock review
- Customer/employee headlines
- To-do list (open commitments)
- IDS (issues to discuss)
- Closing
Real data from rocks, issues, commitments, and recent memories populates each section. Time allocations follow standard L10 structure.
Meeting Logging
Track which meetings happened:
"Log my 2pm meeting with Acme -- we discussed the Q3 budget"This feeds cross-client views. Meetings associate with a client mind to track transcripts and follow-ups.
When to Use These Tools
| Scenario | What to say |
|---|---|
| Start of a new quarter | "Start Q2 for Acme with these rocks: ..." then import your sprint plan |
| Weekly sprint check-in | Update deliverable statuses, check pacing |
| Before an L10 meeting | "Prep my L10 for Acme" for the full agenda |
| After a meeting surfaces an issue | "Add an issue: ..." |
| Mid-quarter review | "How are we pacing across all clients this quarter?" |
| Planning next quarter | Review rock completion, carry over incomplete work |
Key Details
- Business OS features need a client selected. Switch to the client first.
- Quarter defaults from cadence. Once you've set the client's cadence, you don't need to repeat the year/quarter every time.
- Sprint numbers start at 1. Sprint 1 is the first sprint of the quarter.
- Deliverables can link to rocks. Linking a deliverable to a rock shows the rock's status in your sprint view.
- Forgiving name matching. Updates match on meaning, not exact text. If multiple match, Armbrain asks you to choose.