Skip to content

Team

Hand off the task and the context with it.

For fractional CMOs with a virtual assistant (VA), a coordinator or a small team. Add them to a client's mind with a role. They share your notes, decisions, and voice. One prompt turns this week's promises into assigned tasks.

Start Free
  • Granola
  • ClickUp

The grind

Explaining the task takes longer than doing it.

You could hand off the follow-up email, but first you would have to explain who Maya is, what was agreed last week, and why the client never wants the word 'synergy'. So you do it yourself again, and your team waits for work.

  • Every handoff needs a ten-minute backstory.
  • Your VA repeats questions you answered last month.
  • Promises made in meetings never become anyone's task.

The flow

5 steps · 2 apps

From a meeting promise to a task someone owns

  1. Add your people

    Add a VA or teammate to a client's mind and choose their role. Each person needs their own seat.

    teamadd

  2. Promises become tasks

    Granola brings in meeting notes. Promises become tasks with an owner and due date.

    workcreate_task

  3. Tasks where the team looks

    If your team uses ClickUp, Armbrain creates tasks in the lists they already check.

  4. They switch in and get the backstory

    Your teammate switches to the client and asks for what they need: the history, who is who, the client's voice. They get the background without waiting for you.

    switch_client

  5. See what is open

    View tasks by person or client to see what is done, open, or unassigned.

    worklist_tasks

The payoff

Your team stops waiting on your memory.

Context lives in the client's mind. Your team can draft follow-ups and prep agendas without a briefing call. You review the work instead of explaining it.

Prompt · click to copy

Change these first:

CLIENTCOMPANY = Harbor Dental Group
TEAMMATE = Sam

Armbrain, help me hand off this week's work for CLIENTCOMPANY.

1. Switch to the CLIENTCOMPANY mind.
2. List every open commitment from our meetings in the last two weeks, with who made it and when it is due.
3. Suggest which ones TEAMMATE can handle and which ones need me, with one line on why.
4. For each item for TEAMMATE, write a task with a clear title, a due date, and two or three lines of context from the mind: who the client contact is, what was agreed, and anything about the brand voice TEAMMATE should know.
5. Show me the tasks before you create them. After I confirm, create them and assign them to TEAMMATE.

Do not send anything to the client. Show where each piece of context came from.

Example prompt. The client and people in it are fictional; replace them with your own.

Before you rely on it: Each person you add needs their own seat. $90 per person/month, or five seats for $400/month. Unlimited minds and businesses. Review a new teammate's first tasks and drafts before anything reaches the client, just as you would without Armbrain.

More use cases

Give your next client conversation a head start.

Start with one client's mind and one real question. 30 days free, no card to start.

Start FreeExplore the demo